The Evolve Club Standards Programme

Galway TC 2017 Group Pic

The Triathlon Ireland Evolve Club Standards programme aims to identify, develop, accredit and recognise high quality triathlon clubs and the contribution that they make to the development of sport in Ireland. Triathlon Ireland values the essential and significant role that sports clubs play in the development of sport, they provide outlets for participation for a range of abilities, are a gateway to the sport of Triathlon, while also providing quality environments for talented young athletes to develop. 

The Evolve Club Standards Programme is for all clubs, junior and senior, that have an established committee, a recognised constitution and has a membership offer open to everyone no matter their sporting background. 

Why Complete the EVOLVE Club Standards Programme?

All Evolve Club Standards Clubs are recognised as a safe, rewarding and fulfilling place for participants of all genders and ages, that want to be involved in the sport of triathlon throughout their lives. An Evolve Club Standards club has reached a level of accreditation that helps parents and carers identify the right club for their young people.

These clubs are  recognised nationally by National Governing Bodies, Local Sports Partnerships, Local councils  and other external stakeholders as having met their Governing Body standards in providing a club structure that is well managed, is safe and has an active programme of events for its local community for all members to enjoy.

An Evolve Club Standards Club will have achieved a number of set criteria in the following areas:

  • Club Management and Governance

  • Activity Programme/Competition

  • Knowing Your Club and Community

  • Duty of Care and Welfare

  • Safeguarding (junior clubs only)

A club which has completed the Evolve Club Standards Programme will have met criteria in each of the above to be awarded accreditation at one of three levels.

Lough Neagh 2019 - Swim start

Club Accreditation Levels

Club Standards accreditation is structured into 3 levels; Bronze, Silver and Gold. Each of these levels has a set criteria that must be met in order to attain the corresponding accreditation status. Each level is described as follows:

Bronze Level:

 The club demonstrates good Club Management & Governance by:

  • Affiliating to Triathlon Ireland.
  • Has an open, non-discriminatory and up-to-date constitution.
  • Has a management committee with defined roles and responsibilities.

The club offers high quality programmes and activities (Participation and Competition) by:

  • Having 2 Tri Leaders.
  • Having at least one Level 1 Triathlon Ireland Coach.
  • Having written roles/responsibilities laid down and assigned to all coaches involved with delivery.
  • Providing a minimum of one coached club training session per week for all abilities.
  • Ensuring all club sessions adhere to Triathlon Ireland's Safety guidelines.
  • Ascertaining that all coaches and Leaders have received their certificate from Triathlon Ireland.
  • Sanctioning any club event by TI (unless this is a 'training event').

 

The club has a clear understanding of Club and Community by:

  • Having a Code of Conducts for all volunteers, including coaches.
  • Being aware of the nine grounds of discrimination and ensures activities are as accessible as possible.
  • Having an up to date and informative digital media presence.

 The club ensures a Duty of Care and Welfare by:

  • Adopting the Triathlon Ireland Equity Policy and/or it’s own equivalent policy statement.
  • Ensuring that all venues and equipment are safe at all coaching and competition sessions, meeting governing body requirements where they exist.
  • Holding an attendance register at all coaching and competition sessions.
  • Having an accident recording process is in place, monitored and implemented.

The Club adopts of high level of Safeguarding by:

  • Having a qualified Welfare/ Childrens  Officer AND Designated Liaison Person.
  • Complying with Children First by undertaking the Children First risk assessment and has the Child Safeguard Statement (CSS) displayed on the club website. CSS is emailed to everyone in the club and juniors are made aware who the CCO and DLP are.
  • Following the volunteer induction process outlined in the TI Safe Recruitment of Volunteers' for any volunteers who will be working with junior club members.
  • Enforcing that all volunteers/coaches/leaders working with junior athletes have undergone the 3 safeguarding steps -vetting/Access NI, Safeguard 1 and signed a code of conduct". 
  • Ensuring that Junior sessions are complying with the 'Safety Guidelines for Club Sessions' document.

Silver Level (In addition to  the Bronze Level):

 The club demonstrates good Club Management & Governance by:

  • Holding regular, minuted Management Committee meetings though-out the year, including an AGM. 
  • Setting out of rules that all members sign up to.
  • Having clear and open accounts procedure.
  • Communicating regularly with members.
  • Agreeing and writing down a work plan – ideally every year. This plan should have:
    -the most important actions to meet objectives;
    -timelines to achieve these actions;
    -the most important actions to meet objectives;
    -timelines to achieve these actions;
    -the breakdown of the budget; and
    -a description of how the money will be raised.

  • Monitoring income and expenditure against the budget on a regular basis.
  • Appointing an agreed spokesperson for the club.

The Club offers high quality Programmes and Activities (Participation and Competition) by:

  • Nominating Level 2 Coach or Level 1 coach for the next Level 2 coaching course.
  • Having a coaching team that is engaged with TI's CPD programme.
  • Organising a minimum of one ‘open novice training session’ to encourage newcomers every year.
  • Having members participating in local and regional events.

The club has a clear understanding of Club and Community by:

  • Having a structured process for welcoming new members, providing good customer service and ensuring that all members are aware of the opportunities available for development
  • Having explored how people with disabilities could be included in the club, taking particular account of the four main disability ‘groups’: - physical, deaf or hard of hearing, blind or partially sighted, intellectual disability"

The club adopts a high level of Duty of Care and Welfare /Safeguarding by:

  • Committing to have contact with at least one local school that encourages pupils to participate in club activities and communicate effectively with this school about the club’s activities within one year of becoming accredited.
  • Holding information on any medical conditions of all members and has a system in place to impart the information to club coaches/relevant officers.
  • Having access to a First Aid Box and Defibrillator on site for all training/events.
  • Dealing with any incidence of discriminatory behavior in an effective and timely manner, in line with the club’s disciplinary procedures.

Gold Level (In addition to both Bronze and Silver Level): 

The Club demonstrates good Club Management & Governance by:

  • Having a strategic development plan for the next 2-3 years.
  • Having a financial plan / forecast in place for the next 2-3 years.
  • Board / Management team encompassing both genders and includes representatives from all aspects of the membership.
  • Succession Planning - by having a succession plan in place for key club positions.
  • Risk Management - the Club thinks about problems that may arise, and the risks that may be needed to achieve the club’s aims.
  • Producing an Annual Report/Activity report which is widely accessible to your club members.
  • Ensuring efficiency at Board meetings.
  • Having the ability to manage conflict.

The club offers high quality Programmes and Activities (Participation and Competition) by:

  • Having adopted and implemented a volunteering policy which includes how the club recruits, supports, trains and recognises volunteers.
  • Providing a structured coaching programme for children and young people, as determined by the governing body, with progressive and inclusive sessions.
  • Having all coaches working at the club involved in the Continuous Professional Development Programme (CPD) run by TI.
  • Having one qualified Local Technical Official in the club. 

The club has a clear understanding of Club and Community by:

  • Having regular contact with the relevant Local Authority sports development personnel (e.g. membership of the local sports advisory council).
  • Putting a clear system in place for dealing with correspondence, feedback and complaints to the club.
  • Proactively reaching out to people with disabilities.
  • Using local media (newspapers, radio) to promote activity and engage with new audiences.

Duty of Care and Welfare and Safeguarding.

  • Having a junior committee of at least 3 junior members of the club who have an opportunity to contribute to the running of the junior section.
  • CCO having a database of junior coaches and leaders with up to date coaching and safeguarding information.

What Are the Benefits of being part of the evolve club standards programme?

The main benefits are the support available to the club, these include:

  • National recognition.
  • Potential new members looking for a recognised supportive club.
  • Club standards badges for use on social media and club websites.
  • Guidance documents to support the running of your club.
  • Silver Level are eligible to apply for club of the year.

Rewards on Completion of the Club Standards Programme

The following rewards are available for clubs who have completed the Club Standards Programme.

  • Clubs will be listed with the relevant Club Standards logo on the Triathlon Ireland website. A unique function for members looking for a supportive community club.
  • Only clubs who are at Silver Level are eligible to apply for club of the year.
  • Discounts on Coaching Courses.

Bronze:
3 spots on Tri Leader course (€180)

Silver:
30% discount on Level 1 x 2 people (€210)

Gold:
50% discount on Level 1 x 2 (€350)
30% discount on Level 2 x 2  (€345)

This amounts to over €1000 in savings for a club working their way up the standards.

The one off coaching course discount is available immediately once the club has been awarded Contact education@triathlonireland.com to avail of this.

NB. All rewards are subject to changes and availability

How Does it Work?

The scheme is set up to be a stepping stone approach to full accreditation; a walk through document can be found here. The Evolve Club Standards Programme can only be accessed by the club administrators.