Sanctioning Information

Should you wish to sanction your event with Triathlon Ireland please follow the steps below:

 

1) Make a race request.  

Before applying to hold your 2018 race with Triathlon Ireland you will need to hold a valid 2018 Triathlon Ireland membership.

Once you hold valid membership for the 2018 season you will then be required to log into your member area and submit your online race request by clicking “Make A Race Request” on the right-hand menu of your screen.  

Please note, you will need to make a race request for each distance you wish to hold.  Eg Middle, Standard, Sprint, Try-A-Tri, Children's Triathlon.  

This should be done at least 6 months prior to your event for triathlons and 4 months prior to your event for aquathlons/duathlons/kid's events.

2) Payment of Race Sanctioning Fees & Submission of your Event Management and Safety Plan.

Upon receipt of your race request a member of our Events Department will contact you to confirm that Triathlon Ireland has received your event application. Please download the 2018 Event Management Plan. Please note we will not accept older plans as details have been updated. 

Triathlon Ireland will allocate you a Technical Official to your event and introduce both parties.

Please forward a copy of your completed Event Management and Safety Plan to your allocated Technical Official for review.  Once your plan has been reviewed you will then receive feedback if any issues are identified. 

Roles

·  Triathlon Ireland Technical Delegate (TD)

·  Race Director (RD)

Responsibilities:

Technical Delegate:

·  Review 2017 race report with Race Director and create action plan

·  Review Event Management Plan and guide Race Director through to completion

·  Set deadlines for site visit and race management plan completion

·  The TD will be the first point of contact for all technical and competition matters. The TD will have a team on-site and will assign specific roles and responsibilities.

·  The TD will be the Coordinator of the technical official team, including the race referee to keep the consistency among all the TI events on Technical and Operational elements.

Race Director:

·  ​Adhere to deadlines outlined below ​

·  Communicate effectively with TD and in a timely manner

·  Work with TD to identify concerns or issue in event management plan

·  Host a safe, far and enjoyable event​

Triathlon Ireland Events Team:

A member of the TI events team will touch base with both the TD and Regional Race Secretary throughout the sanctioning process for regular updates and assist in resolving any issues.

Timeline of communications

Pre-event 

Deadlines

​Responsibility

Assigned To

Within 30 days​

​ ​

 of receipt of this email​ 

Within a month of receipt of this email, TD and RD should make contact to discuss last years race report

TD

​/RD​

60 days before the event​ 

​​

1) ​conducts site visit with

​2) Submits Interim Race Report

​3) communicates number of officials needed for allocation

TD

/RD​

​14 days prior to the event​ 

​TD submits event management plan and all necessary documentation to Triathlon Ireland and confirms race sign off ​

TD

​7 days prior to the event 

Triathlon Ireland releases permit and sanctioningnotice ​

​to TO team & RD ​

 Triathlon Ireland

 Post-event

​Deadlines

​Responsibility

Assigned To

Within 7 days post event​

​​TD and Race Director both submit a post race report, the post-race report should be filled immediately after the event. 

TD/RD

Sanctioning Fees - An email will be issued to the individual who lodged the race request with options for payment of race sanctioning fees. Please note in 2019 all race sanctioning fees will be payable at the time of race request. Please see link here to sanctioning fees related to all events.

Public Liability Insurance is included in the sanctioning process, please see here for further insurance details.

 

3) Race Officials (Technical Officials & Motorcycle Officials)

As a condition for ALL races to be sanctioned, it is a requirement that you put forward two individuals for every race you run, to officiate at another race.  For example, if you are running one race, you will need to put forward two people, if you are running two races, you will need to put forward four people, if you are running three races, you will need to put forward six people.  There is a cap at six, no matter how many races you run.  As always, we would be grateful if you can provide more potential officials where possible.

Officials will be assigned ongoing to all events.  Once your Officials have been confirmed you will be notified by Triathlon Ireland and contact will be made between the Technical Official and the race organiser. 

The Officials will be present on the day of your event to ensure that your event course is safe and that competitors follow ITU rules while competing.  A report will be completed by the Technical Officials following your event. A copy of this will be forwarded to you upon submission.

 

 4) Competitors

All competitors of Triathlon Ireland sanctioned events must hold a valid 2018 Triathlon Ireland racing license or a One Day Membership in order to compete, as this is their insurance on the day.

 

 5) Race Documentation & Post Race Fees

 Prior to your event you will be forwarded the following:

  • Race permit
  • Sanctioning notice
  • Competitor sign on sheets - if relevant ( Only applicable to events not using the TI entry system )
  • Marshal sign on sheets - if relevant ( Only applicable to events not using the TI entry system )
  • Race results template (Excel format ONLY)

 It is important that all of the above documentation is returned to the Triathlon Ireland office as quickly as possible, in the required format, following your event.  These documents are required for Insurance purposes.

Extra Competitor Fees

Triathlon Ireland charge extra competitor fees for any events with over 500 competitors .  You will receive an invoice for any post-race fees owed to Triathlon Ireland following submission of all race documentation and results.  Please see here. for further information on Extra Competitor Fee rates.

Indemnity Insurance Form

Public Liability Insurance is included in the sanctioning process, please see here for further insurance details. Request an Event Indemnity Form Here